Hazard Mitigation Assistance Grants

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Hazard Mitigation Assistance Grants are provided to Washington state jurisdictions and tribal governments to reduce the effects of natural hazards and mitigate vulnerability to future disaster damage. If you would like to be added to our mailing list, please send an email to HMA@mil.wa.gov.


Hazard Mitigation Grant Program Announcement

DR-4309 HMGP Application Round

A new Hazard Mitigation Grant Program (HMGP) round is now available in Washington State as a direct result of Major Disaster Declaration DR-4309 (Severe Winter Storms, Flooding, Landslides, and Mudslides), which was federally declared on April 21, 2017. HMGP provides cost-share grants to eligible entities to fund cost-effective mitigation projects, new Hazard Mitigation Plans or Plan updates. Eligible entities are invited to submit Pre-Application Forms expressing their interest in applying for grant funding under the DR-4309 HMGP round.

HMGP is competitive and open to all eligible entities in Washington, regardless of whether they were specifically named in the DR-4309 Disaster Declaration.  However, grant applications submitted by declared counties (and/or the entities within them) will be given priority status as described below.

In addition to the below information, the following documents provide essential details about this program:

HMGP Fact Sheet for the Hazard Mitigation Grant Program

Pre-Application Form  (Word)

Unified Hazard Mitigation Assistance Guidance

Addendum- Unified Hazard Mitigation Assistance Guidance

Criteria for Eligible Applicants

Eligible entities include local governments, special purpose districts, state agencies, private non-profits providing essential government services, and Tribal Nations.

There are two main types of HMGP grants: project grants and planning grants. To be eligible for a project grant, applicants (other than private non-profits) must have, or be formally annexed to, a FEMA-approved Hazard Mitigation Plan. Applicants that do not have FEMA-approved Hazard Mitigation Plans are only eligible for planning grants to create new Hazard Mitigation Plans or update existing Plans.

Funding and Priority Considerations

Washington’s HMGP funding is equal to 20 percent of the federal disaster assistance dollars provided by FEMA for DR-4309. FEMA determines a thirty-day estimate, a six-month estimate, and a final twelve-month “lock-in” amount for HMGP funds. HMGP application review, ranking and submission to FEMA for funding is managed by Washington Emergency Management Division (EMD).

This round’s HMGP funding priorities are divided into two tiers, as described in the below box. Eligible Tier 1 applications are the state’s top priority, meaning that EMD expedites their review and submission to FEMA for funding as soon as possible. EMD reviews eligible Tier 2 applications for consideration. However, FEMA award for Tier 2 submissions is contingent upon remaining available funds.

Tier 1: Declared Counties (Top Priority)

  1. Previously submitted (but unfunded) HMGP applications
  2. Newly submitted HMGP applications that address…
  • PA/HMGP Coordination (404/406 projects)
  • Hazard Mitigation Plans and Updates
  • Mitigating imminently threatened properties
  • Retrofitting critical infrastructure

Tier 2: Non-Declared Counties

  1. Previously submitted (but unfunded) HMGP applications
  2. Newly developed HMGP applications that address…
  • Hazard Mitigation Plans and Updates
  • Mitigating imminently threatened properties
  • Retrofitting critical infrastructure

Application Process and Deadlines

EMD administers the Hazard Mitigation Grant Program using a two-step application process: (1) submission of a Pre-application Form, and (2) submission of a full application package (upon invitation).

STEP 1: Submit a Pre-Application Form. The first step is to complete and submit to EMD a Pre-Application Form. Like a Letter of Intent, this brief form is intended to provide EMD basic information about applicant eligibility, proposal eligibility, and overall suitability for HMGP.  State EMD staff will review this form and provide direct feedback to the applicant providing guidance and technical assistance to strengthen aspects of the preliminary proposal. Jurisdictions may submit multiple Pre-Application Forms.

Pre-applications must be submitted on the form provided and sent to HMA@mil.wa.gov.

Pre-Application DEADLINE for Tier 1 Priority: 5:00pm on June 9th, 2017. Applicants meeting the Tier 1 criteria described above must submit their Pre-Application Forms no later than June 9th, 2017 to be given priority, expedited status under this HMGP round. Those missing this deadline can still submit and be considered for funding under this HMGP round, though not with prioritized or expedited status.

Pre-Application DEADLINE for all others: 5:00 p.m. on June 30th, 2017. Applicants meeting the Tier 2 criteria described above must submit their Pre-Application Forms no later than June 30th, 2017 to be considered for funding under this HMGP round.

STEP 2: Submit a Full Application (by invitation only). Eligible entities that submit Pre-Applications with potentially eligible and suitable proposals will be invited to complete a full application for the DR-4309 HMGP. State EMD staff will provide those entities with a full application packet, guidance and supporting documents, and a specific timeline for submission of the completed package.  Entities cannot be invited to submit a full HMGP application without first submitting a Pre-Application Form.

Cost Shares and Match Requirements

All HMGP grants have a 25 percent (minimum) non-federal match requirement, which Washington State will split equally with the local grant recipient. The maximum available federal share is 75 percent of the total, approved project expenses. The overall cost-share breakdown is as follows:

Federal share (max)

75 %

Non-federal share- State

12.5 %

Non-federal share- Local

12.5 %

Total Project Cost

100%

Eligible HMGP Mitigation Activities: Plans and Projects

Planning grants fund efforts to create new FEMA-approved Hazard Mitigation Plans or update existing FEMA-approved Hazard Mitigation Plans. Project grants, on the other hand, help put Mitigation Plans into action by funding site-specific scopes of work that reduce or eliminate a community’s risk from future natural hazards. The most common types of natural hazards mitigated with HMGP funds in Washington are flood, earthquake, tsunami, landslide, and wildfire.  Eligible project activities include (but are not limited to):

  • Property Acquisition and Structure Demolition
  • Property Acquisition and Structure Relocation
  • Structure Elevation
  • Mitigation Reconstruction
  • Dry Flood-proofing of Historic Residential Structures and Non-Residential Structures
  • Generators (for critical infrastructure)
  • Localized Flood Risk Reduction Projects
  • Non-localized Flood Risk Reduction Projects
  • Structural Retrofitting of Existing Buildings
  • Non-structural Retrofitting of Existing Buildings and Facilities
  • Wind Retrofit for One- and Two-Family Residences
  • Infrastructure Retrofit (utility systems, roads, bridges)
  • Soil Stabilization
  • Wildfire Mitigation (such as defensible space efforts)

Mitigation Grant Program Guidance

FEMA’s Hazard Mitigation Assistance Unified Guidance (February 27, 2015 edition) covers all requirements related to the DR-4309 HMGP round (e.g., applicant and proposal eligibility, funding caps, cost shares, information on specific project types, and other programmatic details).  It is available for free download on FEMA’s Publications website. 


Hazard Mitigation Grant Program (HMGP)

This state-managed program is available only after a Presidential Declaration of Major Disaster. The program funds mitigation planning initiatives and cost-effective mitigation projects designed to reduce or eliminate the effects and costs of future disaster damage. Upon approval of the governor and state legislature, the state may pay a portion of the applicant’s cost share. More information about this program (Factsheet as a PDF)

Pre-Disaster Mitigation

This annually available, nationally competitive program provides funds for hazard mitigation measures designed to reduce injuries, loss of life, and damage and destruction of property. Grants are available for mitigation planning initiatives and cost-effective mitigation projects. Small, impoverished communities and Tribes may be eligible for a 90 percent federal cost share. More information about this program (PDF)

Flood Mitigation Assistance

This annually available program provides funds for cost-effective measures that reduce the risk of flood damage to structures that have flood insurance coverage. Grants are available for planning initiatives to update the flood hazard portion of an applicant’s hazard mitigation plan and for cost-effective flood mitigation projects. Funding for properties that meet the repetitive loss or severe repetitive loss thresholds is available at a 90 percent and 100 percent federal cost share, respectively. Funding for all other Flood Mitigation Assistance grants are available at a 75 percent federal cost share. There are no longer separate Repetitive Flood Claim and Severe Repetitive Loss grant programs. More information about this program (PDF)

Resources

Webinars

Environmental Planning and Historic Preservation (EHP)
Eligible Activities
Developing a Scope of Work for Projects; Budget and Cost Estimate Development
Developing a Scope of Work for Planning

Recommended FEMA Independent Study Courses

Mitigation Grants
IS-212: Introduction to Unified Hazard Mitigation Assistance (HMA)
IS-30: eGrants for Sub-Applicants
IS-276: Benefit Cost Analysis (BCA) Fundamentals
IS-277: Benefit Cost Analysis (BCA) Entry Level
IS-253: Overview of FEMA’s Environmental and Historic Preservation Review

Mitigation Basics
IS-393: Introduction to Hazard Mitigation
IS-318: Mitigation Planning for Local and Tribal Communities
IS-320: Wildfire Mitigation Basics
IS-322: Flood Mitigation Basics
IS-323: Earthquake Mitigation Basics
Flood Insurance Rate Map Tutorial (FIRM)
Flood Insurance Studies Tutorial (FIS)

Additional Resources:

FEMA 2015 Hazard Mitigation Assistance Unified Guidance (link)
FEMA 2015 Hazard Mitigation Assistance Unified Guidance Addendum (link)

Hazard Mitigation Assistance (FEMA)
The Hazard Mitigation Assistance 4-Page Grant Programs Brochure
(PDF)
Hazard Mitigation Grant Program Tri-Fold Brochure (PDF)
Hazard Mitigation Assistance Brochure (PDF)
Hazard Mitigation Fact Sheet (PDF)

For questions and assistance, contact:

Note: To better serve our partners we have created a group e-mail account.
Emails sent to HMA@mil.wa.gov are received by all HMGP staff to ensure prompt responses.

Timothy Cook
State Hazard Mitigation Officer
(253) 512-7072; tim.cook@mil.wa.gov

Derrick Hiebert
Hazard Mitigation Strategist
(253) 512-7142; derrick.hiebert@mil.wa.gov

Todd Kilpatrick
Hazard Mitigation Programs Manager
(253) 512-7467; Todd.Kilpatrick@mil.wa.gov

Cindy Carroll
Hazard Mitigation Grant Program Coordinator
(253) 512-7042; Cindy.Carroll@mil.wa.gov

David Spicer
Hazard Mitigation Grant Program Coordinator
(253) 512-7082; david.spicer@mil.wa.gov

Courtney Merwin
Hazard Mitigation Grant Program Coordinator
(253) 512-7460; Courtney.Merwin@mil.wa.gov

Barbara Zimmerman
Hazard Mitigation Grant Program Assistant
(253) 512-7442  Barbara.Zimmerman@mil.wa.gov 

For any general questions, or if you would like to be added to our mailing list, please contact HMA@mil.wa.gov.
 

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