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Agency Policies & Procedures


This material can be made available in an alternate format by emailing Accommodations@mil.wa.gov. Persons who are deaf or hard of hearing may make a request by calling the Washington State Relay 711.

THE ADJUTANT GENERAL

Creating, Reviewing, Revising, and Rescinding Department Policies (Policy on Policies)
Memo: Department Policy and Procedure Numbering and Supersession
Public Records Disclosure
Public Records Management
"Scanning & Tossing" of Public Records
Email and Calendar Items
Guidelines for Organizing Electronic Files
Management of the Litigation Discovery Process
Whistleblower Program
Delegated Authorities for Business Processes
Washington Administrative Code Rule-making
DIR-013-19(Opens in a new window)Reports to the Legislature


CONSTRUCTION FACILITY MANAGEMENT OFFICE

Dangerous Waste Management Plan
Consolidated Environmental Training
Hazardous Materials Management Program
Army Pamphlet 200-4(Opens in a new window) Green Cleaning Management Program
Installation Facilities Rental Lease Procedures
Unauthorized Dumping


FINANCE

Travel Policy
Capital Asset Policy
Technology Purchasing Procedure
State Purchase Cards
Handling and Safeguarding of Cash Receipts
FIN-109-13(Opens in a new window)
Coffee and Light Refreshments and Meals with Meetings
FIN-110-13(Opens in a new window) Requirements for Pass-Through Entities
FIN-111-02(Opens in a new window) Procurement, Contracting and Leasing
FIN-112-14(Opens in a new window) Direct Buy Contracting Requirements
FIN-113-19(Opens in a new window)Time and Effort Reporting
FIN-116-18(Opens in a new window)Employee Recognition Awards
FIN-117-20(Opens in a new window)Travel Card Policy
FIN-118-20(Opens in a new window)Rapid Invoice Payment (RIP) Processing
FIN-119-20(Opens in a new window) Use of Electronic Signatures
FIN-120-23(Opens in a new window)Federal Grant and Cooperative Agreement Management
   

HUMAN RESOURCES

Youth Academy Residential Specialist 2, 3, 4 & 5 Physical Ability Testing

HR-201-08(Opens in a new window)
Ensuring a Drug and Alcohol Free Workplace
Managing Employee Performance Policy
Employee Investigations
Employment of Relatives
Ethics
Equal Opportunity/Affirmative Action
Reasonable Accommodation Policy & Guidelines
Human Resources Development
Disaster Reservist Program
Leave Procedure
Layoff Policy
Layoff Procedures
Inclement Weather Policy
HR-220a-10(Opens in a new window)
Inclement Weather Matrix
Classification Non Represented Employees with Procedures
Family & Medical Leave Act Policy
HR-223-09(Opens in a new window)
Exchange Time
HR-225-02(Opens in a new window)
Telework: Mobile Work Environment
HR-226-98(Opens in a new window)
Anti-Discrimination, Harassment, and Sexual Harassment Policy
Salary Determination Non-Represented Employees Policy
Grievance Policy
WMD Volunteer Program
HR-232-10(Opens in a new window)
Uniform Services Shared Leave Policy
Exempt Broadbanding
HR-237-05(Opens in a new window) Certification Procedure for Non-Represented Employees
Voluntary Employee's Benefit Association - Medical Expense Plan
HR-239-05(Opens in a new window) Probationary and Trial Service Periods
HR-241-02(Opens in a new window)
Outside Employment
Supervisory Files
HR-244-04(Opens in a new window)
Washington Management Service (WMS)
HR-244-04b(Opens in a new window)
WMS Inclusion and Evaluation Procedure
Violence in the Workplace
Employee and Pre-Employment Background and Other Screening Checks
Organizational Effectiveness
HR-251-05(Opens in a new window) Personnel and Payroll Files for Non-Represented Employees Policy
HR-253-02(Opens in a new window) State Active Duty Injury/Illness-Death Reporting and Claim Process
HR-255-18(Opens in a new window) Flexible Work Schedule and Shift Changes
HR-258-19(Opens in a new window)WMS Recruitment & Selection
HR-259-19(Opens in a new window)ORCA Card
(Opens in a new window)
HR-261-20(Opens in a new window)Managing Animals in the Workplace
HR-262-20(Opens in a new window)Information Technology Professional Series – Evaluation and Inclusion
HR-265-21(Opens in a new window)Diversity, Equity and Inclusion Policy
HR-266-21(Opens in a new window)Respectful Work Environment Policy
HR-001-14(Opens in a new window)Security Guard 2/3 Physical Ability Testing
HR-001-21(Opens in a new window)Maintaining Correct Addresses for State Active Duty Service Members
HR-002-21(Opens in a new window)Direct Deposit State Active Duty
HR-001-23(Opens in a new window)Youth Academy Residential Specialist 2, 3, 4 & 5 Physical Ability Testing


INFORMATION TECHNOLOGY

IT-311-18(Opens in a new window) Agency Computing and Network Environment
IT-302-04(Opens in a new window)
Information Technology Security
Intellectual Property Protection
Web Site Guidelines and Privacy Notice Information
IT-305-05(Opens in a new window)Information Technology Review Board Policy
Use of State Provided IT Hardware and Software Resources
Use of Mobile Telecommunications Devices
IT-313-21(Opens in a new window)Standardized IT Package for State Employees

COMMUNICATIONS

COMM-902-20(Opens in a new window)Social Media Policy  (see also TAG Social Media Policy dated Sept. 2024)
COMM-903-24(Opens in a new window)Plain language writing and design in WMD communications


RISK/SAFETY/SECURITY

Accident Prevention Program
Enterprise Risk Management Policy
Motor Vehicle Operator's Policy
Food & Beverage Service Policy
SAF-608-17(Opens in a new window) Wellness Program
SAF-609-17(Opens in a new window) Serious Incident Reporting
SAF-610-19(Opens in a new window)Emergency Preparedness Policy & Procedures
04-003-05(Opens in a new window)Pedestrian and Cyclist Safety on Camp Murray Policy
(Opens in a new window)
SAF-613-19(Opens in a new window)Prevention of Occupational Exposure to Bloodborne Pathogens or Other Potentially Infectious Materials
SAF-613a-19(Opens in a new window)Exposure Control Plan
JFHQ-412-20(Opens in a new window)Rules for Use of Force Policy


UNIFIED POLICIES

Unified Policy
Naming of Washington Military Department Real Property
Environmental Policy Statement
Spill Reporting
Privately Owned Vehicle Parking on Washington Military Department Property
Maintenance of Public Records
Washington State Legislature Communication and Reporting
13-03(Opens in a new window)
Commute Trip Reduction
Safety Policy
15-01(Opens in a new window) Washington Military Department Trusted Associate Sponsorship System (TASS) – CAC/AKO Enrollment
15-03(Opens in a new window) Green Cleaning Policy
18-01(Opens in a new window) Camp Murray Access Requirements
19-01(Opens in a new window)State Active Duty Pay
22-02(Opens in a new window)State Active Duty Personal Property Reimbursements
23-01(Opens in a new window)State Active Duty Expenditure Authority
23-02(Opens in a new window)Unmanned Aircraft Systems on Washington Military Department Property
23-03(Opens in a new window)Possession of Firearms and Dangerous Weapons on Washington Military Department Property
24-01(Opens in a new window)WANG Ambassador Referral Program

WASHINGTON YOUTH ACADEMY

Health Center Policy

RESCINDED POLICIES

Rescissions: Print Shop Operation (2-6-1), Agency Communications (00-034-06)
Rescissions: WA Management System (03-600-04), Risk Management (00-026-03)
Rescissions: Smoking ( 17-95), Leave w/o Pay (02-00), Reallocation, Non-Represented Employees (03-301-05), State Agency Free Emergency Ride
2010 07 01 Memo(Opens in a new window) Description: Sustainable Practices and Environmental Stewardship
Rescission: Teamwork Incentive Program Award Nomination (HR-203-08)
Rescission: Employee Recognition (HR-224-05)
2014 09 30 Memo(Opens in a new window) Description: Capital Omnibus Minor Works Projects
2015 09 18 Memo(Opens in a new window) Rescinds policy DIR-005b-13
2015 11 06 Memo(Opens in a new window) Rescissions: HAZCOM (01-040-05 and 01-040-05b)
2018 01 09 Memo(Opens in a new window) Rescinds policy 04-002-05
2018 06 14 Memo(Opens in a new window) Rescinds Installation Vehicle Registration
2018 11 20 Memo(Opens in a new window)Rescinds Bill Analysis, Fiscal Note Development and Legislative Tracking
2019 06 28 Memo(Opens in a new window)Rescinds  003-03, 030-05 policies & 030-05 Procedure
2019 09 17 Memo(Opens in a new window)Rescinds 21-00, Information Technology Planning-Cycle Replacement(Opens in a new window)
2020 06 17 Memo(Opens in a new window)Rescinds policy, SCAN Plus Cards and SCAN Number Use